 It’s Moving Season!
In Japan, March is moving season — many people move near to the location of their new place of employment or school with the start of the new fiscal year in April.
In this issue, we describe the main procedures that must be completed by those who are moving into or out of the city.
Completing Foreign Resident Registration Procedures
Initial registration: If you plan to live in Japan for 90 days or longer, you must complete foreign resident registration procedures within 90 days of entering the country. You must bring your passport and two identical photos (measuring 4.5 cm long X~ 3.5 cm wide, taken within six months prior to registering, showing the full face and a front view, hats are forbidden). Those under 16 years of age, however, do not need photos.
Those who are 16 years of age or older must apply in person. For those who are under 16 years of age, a family member of the same household who is 16 years of age or older should complete the application procedures on the person’s behalf.
Registering a change in address: Please bring your foreign resident registration card to the municipal office and complete the necessary procedures within 14 days of moving. If you move within the city, you must also do this. An application can be made by the applicant him/herself or by someone in the same household who is 16 years of age or older.
*If you move from Shinagawa to another municipality, please complete the change of address procedures at the foreign resident registration desk at the municipal office responsible for the area you have moved to.
*You must also complete the necessary procedures for registering any other changes that occur in your already regsistered details. For example, if there is a change in your visa status or period of stay, you must bring your passport and foreign resident registration card to the municipal office and have the changes registered. Please contact the municipal office for more information on the registration procedures for other changes.
For more information: Foreign Resident Registration Subsection, Family Register and Residents Registry Section (Hon Chosha 3F)
Tel: 5742-6658
Remember to Participate in the National Health Insurance Program
The National Health Insurance Program is an important system that protects the health of participants. In the following situations you must submit a notice to the program within 14 days. Please make registration changes at the Insurance and Pension Section.
You are responsible for paying insurance premiums from the day you become eligible. If you are late in submitting your application, you will be charged for insurance premiums retroactively. Please note that you must pay all medical costs charged before you submit an application to join. Also, if you are late in submitting a withdrawal notice, your date of becoming ineligible to recieve benefits will be officially recognized as the day you enrolled in the health insurance program used at your place of employment, etc. You will be required to reimburse the city for any medical fees paid by the National Health Insurance program during the period of ineligibility.
*Please note that if you are are employed by a corporate body, you must enroll in both the employee pension scheme and the health insurance scheme that your place of employment subscribes to, and cannot enroll in National Health Insurance program at the municipal office.
For more information: Qualification Subsection, NHI and Pension Section (Hon Chosha 4F)
Tel: 5742-6676
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In this situation:
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To register, you will need:
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| To join the program |
When you move to Shinagawa
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Foreign resident registration card and passport |
| When you withdraw from the Employee Health Insurance program |
Proof of withdrawal from the Employee Health Insurance program, foreign resident registration card |
| Birth of a child (Application for a lump-sum birth allowance) |
Bank passbook of the head of the household (postal savings account books are not accepted), name seal, Mother and Child Health Handbook, foreign resident registration card |
| To withdraw from the program |
When you move out of Shinagawa |
Health insurance card |
| When you join the Employee Health Insurance program |
Health insurance card, health insurance card from workplace |
| When you leave the country |
Health insurance card, airplane ticket or other verification of departure date |
| Death (Application for a lump-sum funeral allowance) |
Health insurance card, bank passbook of the chief mourner (postal savings account books are not accepted), name seal, receipt from the funeral company |
| Other situations |
When you move within Shinagawa |
Health insurance card |
| Change in name |
| Change in head of household |
| Consolidation or dissolution of household(s) |
Lost or damaged health insurance cards
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Foreign resident registration card |
• When there is a change in the head of the household, please bring the health insurance card of all members of the household. A new card will be issued.
• Foreign resident who would like to participate in the program should be aware that certain restrictions apply in terms of visa status and the period of stay. Please make inquiries for more information.
• Those who are planning to quit their job may continue to participate in the Employee Health Insurance program by making voluntary payments. Inquire at your company for more information.
The National Pension is also for Foreign Residents
Registered foreign residents who are between 20 and 59 years of age must enroll in the National Pension program. If the eligibility period (a minimum of 25 years) has been fulfilled, you are entitled to receive the Basic Elderly Pension from the age of 65.
However, those who are enrolled in an Employee Pension program at a Japanese company, etc., do not need to enroll in the National Pension program.
The cost for National Pension premiums (FY2007) is ¥14,100 per month.
*There is a Lump-Sum Withdrawal benefit. Please call for more information.
For more information: National Pension Subsection, NHI and Pension Section (Hon Chosha 4F)
Tel: 5742-6684
Please Follow the Rules for Waste Disposal!
If you need to dispose of a large volume of waste due to moving, please inform the Waste Collection Office (a fee is charged).
The correct way to dispose of waste is printed on “How to Sort and Dispose of Household Waste,” which is available at the Resource Recycling Promotion Section (Hon Chosha 7F) and at all Community Centers. Please abide by the rules stated on it when you dispose of waste.
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How to Sort and Dispose of Household Waste
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Large-sized waste, such as furniture, is collected for a fee (application is necessary)
Apply to the Shinagawa City Large-Sized Waste Reception Office
Tel: 5715-1122
Website (Japanese only): http://www.city.shinagawa.tokyo.jp/sodai/
City website: http://www.city.shinagawa.tokyo.jp/
Reception days: Monday to Saturday (Also accepted on national holidays), 8 a.m. to 9 p.m.
*Not accepted on Sundays.
To have the four main home electric appliances – TVs, refrigerators (including freezers), washing machines and air conditioners – collected, contact the Electric Appliance Recycling Reception Center (Tel: 5296-7200)
For more information: Shinagawa City Waste Collection Office: Shinagawa Office, Tel: 3490-7051; Ebara Office, Tel: 3786-6552
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